Remembrance Park ITB

ITB NO. PW-01-26-2024/DC REMEMBRANCE PARK

The Project consists of constructing Remembrance Park, located at 483 Seabrook Rd, Tequesta, FL 33469. Remembrance Park is an approximately 1.75 AC Village of Tequesta park, featuring an aggregate pathway, two shade pavilions, a butterfly garden, interpretive markers, a small parking lot with permeable pavers, perimeter fencing, concrete sidewalks, site furnishings, landscaping, and irrigation fed by a new pump and well.

Bidding Documents may be viewed and downloaded online via Demandstar

A pre-bid conference will be held at 10:00am local time on February 16, 2024 at the Village of Tequesta Council Chambers at 345 Tequesta Drive, Tequesta, FL 33469. Attendance at the pre-bid conference is highly encouraged but is not mandatory.

Bid security shall be furnished in accordance with the Instructions to Bidders.

Pursuant to Section 2-355 of Palm Beach County Ordinance No. 2011-039, and the purchasing policies of the Village of Tequesta, all Solicitations, once advertised, are under the “Cone of Silence” until the appropriate authority has approved an award recommendation, rejected all responses or some other action by the Village to end the selection process. This limits and requires documentation of communications between potential Bidders and/or Bidders on Village Solicitations, the Village’s professional staff, and the Village Council members.

Proposals Due Date

 All Bids for the construction of the Remembrance Park Project Proposals will only be accepted electronically via E-bidding through DemandStar. Proposals are to be submitted to the Village only through the DemandStar website on or before March 11, 2024 by the 2:00 pm deadline. Proposals received after the stated deadline shall not be accepted.

Other Requirements:

  1. The proposal shall be signed by an authorized official of your firm.
  2. The proposal shall be valid for a minimum of 90 days.
  3. The Village of Tequesta reserves the right to reject any or all proposals, to modify the ITB, or to cancel the ITB.


Questions and Amendments

Questions about this ITB should be submitted by email to Doug Chambers, Public Works Director.  Deadline to submit questions is, March 1, 2024 by 2:00 pm Deadline. Responses to all questions will be posted by the Public Works Director via an Addendum to the DemandStar website and the Village Website.

Selection Committee Review

A selection committee will be appointed to review proposals. The selection committee will meet on March 15, 2024 at 10:00am at Village Hall located at 345 Tequesta Drive, Tequesta Fl 33469. The meeting will be held in the Council Chambers.

The Selection Committee will review the proposers bids and select up to 5 proposals for a Presentation meeting. The Village reserves the right to select more than 5 proposals. The Selection committee will send notifications to the selected proposers with a date and time for presentations.

Selection Committee Presentation Meeting

Selected Proposers will meet with the Selection Committee on March 22, 2024 at 10:00am at Village Hall. The meeting will be held in the Council Chambers.

Selected Proposers will make a 20-minute presentation to the Selection Committee. After all presentations are complete, The Selection Committee will evaluate and rank the proposals. After ranking the Selection Committee will make a recommendation for Award to the Village Council.

It is the intent of the Village of Tequesta to award this project to the Proposer selected in the best interest of the Village based on ITB criteria. The Village of Tequesta shall preserve the right to reject any proposal for noncompliance with ITB requirements and provisions, or to not award an agreement because of unforeseen circumstances or if it is determined to be in the best interest of the Village. This contract, if any, will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. The lowest cost Proposer is not necessarily the Proposer that will be awarded the contract.